HETHERSETT ATHLETIC INTERNET

club constitution


NAME

The name of the club shall be Hethersett Athletic Football Club.

AIMS

The aims of the club shall be to provide opportunities for local inhabitants of any age or gender to take part in football activities as required by demand.

MEMBERSHIP

Club membership shall be open to all inhabitants within the village of Hethersett and the normal catchment area of the village schools, subject to maximum limits defined by leagues.

Club officers or team officials shall not actively recruit outside that catchment area except where insufficient numbers can be attracted from within the catchment area to honour commitments.

Requests for membership from outside the catchment area can be considered on their merits by club officers or team officials. Once granted membership such an applicant will be able to continue membership without further request except for disciplinary reasons.

VOTING

Each member will be entitled to one vote at any General Meeting of the club or any team meeting for which he/she is a member.

For members aged under-16 their vote will be passed to a parent with similar voting rights.

At closed meetings of the Club committee each elected officer, co-opted member and team delegate (one per team) is entitled to one vote with the Chairman having an additional casting vote in the event of a tie.

At meetings of a Team Committee each elected member is entitled to one vote with the Team Manager having an additional casting vote in the event of a tie.



OFFICERS

The following officers shall be elected by majority vote at the Annual General Meeting:- Chairman, Vice Chairman, Secretary, Assistant Secretary, Treasurer, Fund-raising and Sponsorship Officer, Child Protection Officer, Development Officer and Football Development Officer. The posts my be combined as appropriate. Other posts may be created by a majority vote at an Annual General Meeting. Members may be co-opted onto the Club Committee by majority vote at a Club Committee meeting

COMMITTEE

The committee shall consist of the elected officers plus the team managers (or appointed deputy) of each participating team.

TEAM OFFICIALS

The team manager, and other team officials as required, shall be elected annually by the members of that team.

MEETINGS

The club shall hold an Annual General Meeting between June and August each year. All members shall receive 14 days notice of the Annual General Meeting. Other meetings shall be on an "as required" basis. Club members (or parents if members are Under-16) may call a General Meeting subject to a minimum of four such members notifying the secretary.

DUTIES

The Chairman shall carry out the following responsibilities:-

  • Be a figure-head for the Club
  • Attend official functions as required
  • Call and chair meetings in line with the constitution

    • The Vice-Chairman shall carry out the following responsibilities:-
  • Support other officers as appropriate
  • Deputise for the chair as required

    • The Secretary shall carry out the following responsibilities
  • All correspondence with Football Authorities and Leagues.
  • Arrangements for facility hird
  • Control and maintenance of centrally held club equipment
  • Confirmation of fixtures, results, match cards and forms
  • Arrangements for Insurance
  • Co-ordination of press reports as required by team managers
  • Maintenance of club records and statistics

    • The Assistant Secretary shall carry out the following responsibilities
  • All correspondence not specified in the Secretary's responsibilities
  • Arrangements for and minutes of meetings

    • The Treasurer Shall carry out the following responsibilities
  • Maintenance of records of all receipts and payments
  • Honouring all invoices received
  • Preparing end of year accounts for review at the Annual General Meeting.

    • Team Managers (or other appointed officials) shall carry out the following responsibilities:-
  • Honour fixtures as required by competition organisers
  • Select players and inform them of arrangements
  • Collect fees as appropriate, maintain records and pass moneys to the club treasurer on a regular basis
  • Complete match cards and pass to club secretary in time for deadlines to be met.



    • FINANCE

    All funds relating to the club shall be maintained by the club treasurer and bank accounts opened as appropriate.

    Funds raised specifically by individual teams may be earmarked within the accounts to be at the disposal of those teams at a later date.

    Bank mandates shall be maintained to allow cheques and payments to be signed by the treasurer and any one of the other club officers.

    All monies collected by club or team officers must be passed to the Treasurer with details within 14 days of collection.

    No individual team or person may spend over £50 on a single item without the permission of the club committee or, in an emergency, the permission of club officers.

    10% of money raised by individual fund-raising should go to general club funds. This does not include money raised from subscriptions, match and training fees.

    DISCIPLINE

    Club members, officials and parents/supporters must conduct themselves at all times both on and off the field in a manner which does not bring the club into disrepute. Anyone failing to do so may be subject to disciplinary action, including suspension or exclusion, by the club committee.

    AMENDMENTS TO THE CONSTITUTION

    Any amendments to this constitution shall require the consent of two-thirds of the members at a General Meeting.

    The above constitution was adopted at the Annual General Meeting on 7th August, 1998.

    Amended at the Extraordinary General Meeting on 11th November, 1999

    Amended at the Annual General Meeting 17th August, 2000

    Amended at the Annual General Meeting 19th July, 2001