Hethersett
Athletic Founded
- 1991 |
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A National FA Community Charter Club CLUB CONSTITUTION
The
club is fully affiliated to Norfolk County Football Association The
aims of the club shall be to provide opportunities for local inhabitants of any
age or gender to take part in football activities as required by demand, with
the emphasis on youth teams. The club will seek to compete at the highest
possible level and will endeavour to facilitate the provision of the best
playing amenities and equipment available to us, in line with the growth of
sport in Hethersett. Club
membership shall be open to all inhabitants within the village of Hethersett and
the normal catchment area of the village schools, subject to maximum limits
defined by leagues. Club
officers or team officials shall not actively recruit outside that catchment
area except where insufficient numbers can be attracted from within the
catchment area to honour commitments. Requests for membership from outside the catchment area can be considered on their merits by club officers or team officials. Once granted membership such an applicant will be able to continue membership without further request except for disciplinary reasons. TEAM AFFILIATION To constitute a
team and enjoy all the benefits of club affiliation, a team must meet
the following minimum requirements: a)
Have a management team of a minimum of two and preferably three
or more to cover the managerial, coaching and administration functions. b)
Have at least 1 FA Level 1 qualified coach and all team officials
to be CRB (Criminal Records Bureau) checked c)
Provide a budget each season covering income and expenditure by
31st August each year after taking guidance from the
treasurer on pitch fees and other matters. d)
Have a minimum of 1 team representative at every club committee
meeting. e)
Officials from new teams to meet with the club’s head coach,
secretary, referees’ co-ordinator and child welfare officer before the
start of the season in order to help them plan for the season and
understand club rules. All other duties,
responsibilities are included in the other relevant sections such as
duties, finance and voting.
VOTING Each
member will be entitled to one vote at any General Meeting of the club or any
team meeting for which he/she is a member. For
members aged under-16 their vote will be passed to a parent with similar voting
rights. At
closed meetings of the Club committee each elected officer, co-opted member and
team delegate (one per team) is entitled to one vote with the Chairman having an
additional casting vote in the event of a tie. At
meetings of a Team Committee each elected member is entitled to one vote with
the Team Manager having an additional casting vote in the event of a tie.
The following officers shall be elected by majority vote at the Annual General Meeting and shall form the management committee of the club:- Chairman, Vice Chairman, Secretary, Assistant Secretary, Treasurer, Marketing Officer, Child Protection Officer, Development Officer and Football Development Officer. The posts may be combined as appropriate. Other posts may be created by a majority vote at an Annual General Meeting. Members may be co-opted onto the Club Committee by majority vote at a Club Committee meeting. A Development committee shall be formed to include the above officers and will also have the power to co-opt additional members where appropriate. A discipline committee shall be formed to include the chair, vice-chair, secretary and one co-opted member to discuss disciplinary matters as outlined in the club's development plan. In addition the club will consider annually appointing an honorary life member. This honour will be bestowed on somebody who has made an outstanding contribution to Hethersett Athletic, to soccer in the village, to sport in the village or to village life. Any club member can nominate a person for honorary life membership and the nomination will be considered by the club's committee before the annual presentation evening. In
addition the management committee has the right to appoint appropriate people
from either within or outside the village as honorary vice-presidents. The
committee shall consist of the elected officers plus the team managers (or
appointed deputy) of each participating team. The
team manager, and other team officials as required, shall be elected annually by
the members of that team. The
club shall hold an Annual General Meeting between June and August each year. All
members shall receive 14 days notice of the Annual General Meeting. Other
meetings shall be on an "as required" basis. Club members (or parents
if members are Under-16) may call a General Meeting subject to a minimum of four
such members notifying the secretary. Committee meetings will be held at regular
intervals throughout the year. The
Chairman shall carry out the following responsibilities:- ·
Be a
figure-head for the Club ·
Attend
official functions as required ·
Call and
chair meetings in line with the constitution The
Vice-Chairman shall carry out the following responsibilities:- ·
Support
other officers as appropriate ·
Deputise
for the chair as required The
Secretary shall carry out the following responsibilities ·
All
correspondence with Football Authorities and Leagues. ·
Arrangements
for facility hire ·
Control
and maintenance of centrally held club equipment ·
Confirmation
of fixtures, results, match cards and forms ·
Arrangements
for Insurance ·
Co-ordination
of press reports as required by team managers ·
Maintenance
of club records and statistics The
Assistant Secretary shall carry out the following responsibilities ·
All
correspondence not specified in the Secretary's responsibilities ·
Arrangements
for and minutes of meetings The
Treasurer shall carry out the following responsibilities ·
Maintenance
of records of all receipts and payments ·
Honouring
all invoices received ·
Preparing
end of year accounts for review at the Annual General Meeting. Team
Managers (or other appointed officials) shall carry out the following
responsibilities:- ·
Honour
fixtures as required by competition organisers ·
Select
players and inform them of arrangements ·
Collect
fees as appropriate, maintain records and pass moneys to the club treasurer on a
regular basis ·
Complete
match cards and pass to club secretary in time for deadlines to be met.
All
funds relating to the club shall be maintained by the club treasurer and bank
accounts opened as appropriate. Funds
raised specifically by individual teams may be earmarked within the accounts to
be at the disposal of those teams at a later date. Bank
mandates shall be maintained to allow cheques and payments to be signed by the
treasurer and any one of the other club officers. All
monies collected by club or team officers must be passed to the Treasurer with
details within 14 days of collection. No
individual team or person may spend over £50 on a single item without the
permission of the club committee or, in an emergency, the permission of club
officers. 10% of money raised by individual fund-raising should go to general club funds. This does not include money raised from subscriptions, match and training fees. Each team should aim to
collect 50% of their subscription income by 30th September
and the second 50% instalment by January 30th. If a team is over
subscribed with players and only takes training or match fees each week
from some members, this can continue provided club membership fees are
paid up front. No team can purchase
items not included in their budget or purchase items if they have
insufficient funds in their individual team records, even if included in
their budget, without the permission of the club committee. In the event of the Club being wound-up the Officers shall ensure that, after payment of all debts of the Club, any surplus assets are transferred only to another Club, a Competition, a County Association or the Football Association, the exact disposal to be agreed at a General Meeting of the Club.
Club
members, officials and parents/supporters must conduct themselves at all times
both on and off the field in a manner which does not bring the club into
disrepute. Anyone failing to do so may be subject to disciplinary action,
including suspension or exclusion, by the club committee. The
club has codes of conduct for players, supporters, officials, managers and
coaches and these must be adhered to at all times. All codes of conduct are
published on the club's web site at www.hethersettathletic.org.uk. A
discipline committee shall be formed to include the senior officers of the club
(chair, vice-chair, secretary) and one other co-opted member to deal with
matters of a disciplinary nature. The committee will have the power to call
players before it and also to impose additional fines and suspensions over and
above those imposed by Norfolk County FA. Players who are adjudged to have a
particularly bad disciplinary record will also be asked to appear before the
committee. Players will be charged a fee of £10 for bookings, made payable
direct to the club. The committee also reserves the right to cancel the registration of
persistent offenders. To do this the discipline committee will make a
recommendation to the full club management committee. CHILD
WELFARE POLICY The club has appointed a Child
Welfare Officer and
adopted a child protection policy which can be viewed by clicking
here. Any
amendments to this constitution shall require the consent of two-thirds of the
members at a General Meeting. Amended
at the Extraordinary General Meeting on 11th November, 1999 Amended
at the Annual General Meeting 17th August, 2000 Amended
at the Annual General Meeting 19th July, 2001 Amended at the Extraordinary General Meeting 11th October, 2001 Amended at the Extraordinary General Meeting 7th February 2002 Amended at the Annual General Meeting 18th July 2002 Amended at the Annual General Meeting 17th July 2003 Amended at the Annual General Meeting 16th July 2007 Amended at the Annual General Meeting 14th July 2008
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